The State of New Mexico Tourism Department Request for Proposals (RFP)
RFP #25-418-1002-00001-00 - Service Provider for Tradeshow Booth
The purpose of the Request for Proposal (RFP) is to solicit sealed proposals to establish a contract through competitive negotiations for the procurement of a service provider who can create a custom tradeshow booth. The intent is for the structure to be used at a variety of tourism-related conventions. The provider will adequately cover all the needs from design and construction to storage, shipping, labor and maintenance.
Submissions for this RFP will officially close on December 10, 2024, at 3:00 pm (MST).
Procurement Library - Service Provider for Tradeshow Booth
The State of New Mexico Tourism Department Request for Proposals (RFP)
RFP #26-418-1003-00001-00 - Cooperative Marketing Services
The New Mexico Tourism Department (NMTD) is seeking a New Mexico-based contractor to administer our high-functioning Cooperative Marketing and Advertising Program (Co-op). This task includes media buying, advertising trafficking, and high-touch partner service. This contractor will also be a steward of a program working with taxpayer dollars and approved usages of the New Mexico True brand among partners around the state.
Submissions for this RFP will officially close on December 3, 2024, at 3:00 pm (MST).
Procurement Library - Cooperative Marketing Services
Background information on Ruidoso wildfire recovery efforts - 2022
Background information on Ruidoso wildfire recovery efforts - 2024
Background information on FY25 Cooperative Marketing Grant award recipients
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RFP 26-418-1003-00001-00 Questions & Answers
- Will out-of-state responses to this RFP (RFP# 26-418-1003-00001-00) be considered? (The RFP says, “…seeking a New Mexico-based contractor…” We had an office in Santa Fe approximately 2 years ago, but no longer.
Answer: Pursuant to section IV.B.4. Mandatory Specification: Offeror must have its primary place of business located in New Mexico.
- Regarding the New Mexico Tourism Department's Cooperative Marketing Services RFP, I wanted to confirm if there are any potential conflicts for a current contractor to submit a proposal if they are contracted for another scope of work within the same agency.
Answer: A vendor cannot respond to a solicitation if the vendor and its affiliates were directly involved with the preparation of the specifications of the RFP. The Agency must also abide by the GCA and ensure that public officers and employees conduct themselves solely in the interest of the public. No money, thing of value or promise thereof can be continued upon or given in exchange for promised performance of an official act.
- Is there an anticipated annual budget range for this effort?
Answer: The budget can fluctuate based on legislative appropriation, departmental initiatives, and agency budget. In the current fiscal year, the contract for this scope of work has carried approximately $6M of media spend.
- Is there an incumbent agency? If yes, why is the RFP being released? Are you required to release it at this time?
Answer: Pursuant to Chapter 13-1-150 B. of the Procurement Code NMSA 1978, a contract for professional services may not exceed four years, including all extensions and renewals. The current contractor is in the fourth year of the contract.
- Will the winning agency work directly with NMTD or with another agency partner?
Answer: The contractor interfaces directly with NMTD to roll out the program to DMO partners to the Agency’s specification.
- On average, how many creative proposals does the program handle per month?
Answer: Because the distribution of funds happens at the beginning of each fiscal year, media plans are determined 6 or more months in advance of the application cycle.
- For the 3 proposals samples requested on page 22 (section IV-B-3), with ais the desired flight length for each media plan? 12 months?
Answer: Each program is a fiscal year award, which is July 1 through June 30 of each year. As stated in Section IV.B.3. A and C, there are dollar-amount limits on each media plan. Pursuant to Section V.B.3.a., b. and c. Points will be awarded based on the thoroughness, creativity, and clarity of Offeror’s response. The Evaluation committee will also weigh the relevancy and extent of the Offeror’s experience, expertise and knowledge, of personnel education, and experience.
- For the Disaster Recovery Media Plan requested on page 22 (section IV-B-3), who is the targeted audience?
Answer: As Stated in Section IV.B.3 (3) a), Many New Mexican communities have experienced natural disasters due to fires, floods, or avalanches. To recover their tourism economies, NMTD often assists in a special cooperative funding initiative for these communities. Please submit a disaster-recovery media plan totaling $150k that includes appropriate media options sensitive to the community's recovery timelines. As stated in section V.B.3. Points will be awarded based on the thoroughness, creativity, and clarity of the Offeror’s response in this section. The Evaluation committee will also weigh the relevancy and extent of the Offeror’s experience, expertise and knowledge, and of personnel education, and experience. Section IV.B.3 (3)a) has been amended to add: “The community for which you construct a plan may be real or fictional.”
- In Section V.B. EVALUATION FACTORS, 1.B.1 Organizational Experience, the last sentence reads: In addition, points will be awarded based on the Offeror’s candid and well-thought-out response to successes and failures, as well as the ability of the Offeror to learn from its failures and grow from its successes.
Can you please clarify whether that last sentence was included in error or if there is something missing from the response requested for Organizational Experience detailed in IV.B. TECHNICAL SPECIFICATIONS 1. Organizational Experience, since it does not reference a “response to successes and failures”?
Answer: Section V.B.1. has been amended to remove the statement: “In addition, points will be awarded based on the Offeror’s candid and well-thought-out responses to successes and failures, as well as the ability of the Offeror to learn form its failures and grow from its successes.”